LHOA MINUTES: SUMMER 2006
Minutes of the Fall 2005 Meeting
November 5, 2005
Our annual meeting was held at the Locust Valley Library on Saturday, Nov.5, 2005.
47 members needed to hold the meeting
69 members in attendance and by proxy
Board members in attendance were Jay Hepp President, Sean Hegarty Vice President, Don Morton Treasurer, Laureen Keenan Secretary, Bob Lucas and Stan Gregor Co-Road Trustees, and Debbie Gregor, Rita Afzelius and Dawn Gresalfi Co-Beach Chairpersons.
Jay Hepp brought the meeting to order at 10:10 a.m. and informed the community of the passing away of one longtime resident, George Fishman. He then introduced and welcomed new residents, Margery and David Trinder.
Jay Hepp requested a motion to waive the reading of the spring meeting minutes, and to accept them. The motion was made to accept the minutes by Len Connolly, seconded by Joe Betz and the motion was approved.
Jay stated that he was in receipt of one letter that was also sent to all LHPOA members as well. It was not signed and therefore could not be identified as a member of the association and could not be treated as correspondence.
ELECTION OF OFFICERS
Jay read the voting rights of LHPOA members.
… Voting Rights Each eligible owner of real property within Lattingtown Harbor shall be entitled to one vote at all meetings of the Association, regardless of the number of properties, lots, or parcels owned. In the event there are two or more Eligible Owners of record of a parcel of real property within Lattingtown Harbor, they shall none-the-less together be entitled to only one vote.
Jay Hepp appointed two inspectors of election, Bob Fagiola and Dick Baehr.
Jay proposed the following nominations for the Board of Directors and Officers for LHPOA, Sean Hegarty-President, Don Morton-Treasurer, and Laureen Keenan- Secretary. Pending the election, the Board will appoint Stan Gregor to fill the vacancy for the position of Vice president. Jay Hepp, nominated Sean Hegarty for President, and was seconded by Len Connolly and there was no opposition.
Jay Hepp nominated Laureen Keenan for Secretary and was seconded by Joe Betz and there was no opposition.
Jay Hepp nominated Don Morton for Treasurer he also thanked Don for his years of dedication to LHPOA. This was seconded by Chip Gresalfi and there was no opposition.
Jay Hepp reported that the Dredging Permit is still awaiting formal approval from the DEC. He further explained that presently there is a natural channel approximately 100 feet to the west. The DEC wants to maintain the natural channel and not alter the beach grass currently in this area. They have proposed a sand berm to the height and width of the current proposed jetty, instead of extending the rocks. Approval to import sand, needed to replenish in front of the beach house is also seeking approval. Discussion ensued regarding cost, permit process, importing of sand, bidding process, and dredging and of the boat basin. The DEC has made it clear that the permits to be issued are to help save the beach house, not for navigational purposes.
At this time, there are no formal approvals of plans, the permits have not been finalized, this is an ongoing process. The Board is forming a committee to assist in this process. Residents are requested to volunteer. Prior to the start of any work on this project, the community will be involved in the decision making.
Jay thanked Peter Tully for his assistance and that of his engineer on this project.
Jay Hepp then discussed the flooding and water level in the wetlands on Great Meadow. He referred to the letter from Janet Connolly. The flapper valve has not been repaired or replaced to this date. The Village is involved and Mike Douso is in regular communication with Nassau County. Approval is required from the DEC. Once the DEC gives final approval for repair, Nassau County can then begin the repair process.
Bob Lucas reported that since the Spring meeting there has been minimal repairs and tree pruning throughout the Community. Joe Quartuccio expressed concern with water washing over his property from Frost Creek Drive. He has installed a berm to assist with the situation. Sean stated that a committee will be formed to evaluate the entire community for maintenance and repair. A question was asked about competitive bidding on the tree service and the point was taken. Mr. Cemaletin stated that a sewer was filled by his home, on Lattingtown Road; he will forward the information to Bob Lucas, who will then forward it to the Village.
Valerie Morris expressed concern over the height of the speed bump on Meudon Drive. This will be re-evaluated.
Don Morton reported and distributed the balances as of 10/31/05:
The Community Fund $18,507.24
The Mill Fund $11, 012.55
The Capital Fund $52, 548.59
Don Morton delivered the report on our current finances.
Capital Fund- It was noted that there have been no expenditures in the Capital Fund, since we have made no capital improvements at this time.
Community Fund- Review of large expenditures this year. The current tax bill is outstanding one half will be paid this month and the second half next year. The Beach House property has been reassessed to $1.4 million and the adjacent lot has been reassessed to $1million. Currently, we have filed a request for a reassessment review of the empty lot. The tax bill for school tax is $25,000. Mill fund- There will be a surplus this year of approximately $8,000- $9,000. The expenditures in this fund are for the tree work and road work within the community.
The Books are available for review by any Residents at the end of the meeting.
Discussion of budget and transferring of money between funds was discussed. Sean stated that the Board is creating a committee to assist the Board in planning and conserving assets.
The Budget for 2006 was presented and a motion was made by Len Connolly to increase the Community Fund Dues to $1,600 per member which was seconded by Joe Betz. Motion was voted and accepted.
A motion was made by Joe Betz to increase the Mill Fund to $180 per acre this year which was seconded by Len Connolly. Motion was voted and accepted.
Rita Afzelius thanked all who helped this past season for a successful summer. She expressed a thank you to our Caretakers, Kirstie and David for a great summer. They have accepted a position in Westchester so for 2006 Pat (David's brother) and Jennifer will be our Caretakers for 2006.
Don Morton discussed repairs on the Beach House this past season. Steel doors have all been sanded and painted and the balcony boxes and soffits have been replaced as necessary. Chip Gresalfi and Ron Afzelius will be chairing the Beach House improvement committee. The issue of the second story deck pitch was discussed and will be evaluated.
The budget discussion was revisited re: expenditures, sand, surveys, and permits.
Jay Hepp addressed the current unfinished business. He began by stating that the legal matter regarding the piers and gates at 5 Frost Creek Dr. (Agostino Residence) is still unresolved. The Board will have a Ballot Vote today to assess the feelings of the community on this issue.
Jay invited Mr. Agostino to address the community. Dominick Agostino asked the members if there were any questions regarding the letter he sent to all members. The question was asked if he met the zoning requirements of the Village to which he replied yes.
Residents participated in a discussion as to enforcement of rules, legal fees and bond, right to vote, settlement talks, and the authority of the Board and Article 13.
Len Connolly made the motion to take a vote concerning motorized gates and piers on driveways throughout the community. The motion was seconded by Joe Betz. The following vote was conducted by secret ballot.
The Board of Directors of Lattingtown Harbor Property Owners' Association, Inc. ("LHPOA") seeks its members' input on the issue of approving motorized gates and related piers, throughout the entire community, at or near road entrances to each and any residences of LHPOA members in good standing, if such gates and piers meet all current code requirements of the Village of Lattingtown. Currently there are no residences within LHPOA that have motorized gates and piers.
A vote for approval of motorized gates and piers signals to the Board of LHPOA that you consent to such gates and piers throughout the community.
A vote against signals to the Board of LHPOA that you do not consent to motorized gates and piers throughout the community.
This vote was certified.
Following this vote it was requested that Mr. Agostino consider withdrawing his request to install the gates on his driveway. Mr. Agostino responded, "No comment." Further discussion ensued regarding settlement discussions and what suggestions might be acceptable to the community and to Mr. Agostino.
A ballot vote to approve an additional assessment of $300 to the 2006 community fund to pay for legal feel was proposed. A 2/3 majority is required to pass.
The Board of Directors of Lattingtown Harbor Property Owners' Association, Inc. ("LHPOA") recommends a vote for the approval of the calendar year 2006 Additional Assessment to increase the Community Fund to provide a contingency reserve to preserve and enforce the Amended Declaration. The proposed LHPOA assessment is $300 per household for the contingency account of the Community Fund. A two-thirds majority of all members in good standing present and voting in person or by proxy is needed for approval. This fund will not be spent if it is not required.
79% in favor
This vote was certified.
Settlement talks will be continued.
Revised Community Directories are available from Laureen Keenan.
A motion to adjourn the meeting was made and seconded by Joe Betz.
The meeting was adjourned at 1:10 p.m.